Calls hit voicemail after hours
Evenings and weekends are when working adults call, and when your office is closed.
Every call answered. Even at 9pm on a Saturday.
A Voice AI receptionist, plus Conversation AI for text, web chat, Facebook and Instagram. They answer from your approved FAQ, qualify the student and book the call.
Incoming call
Rang admissions
No answer
Answered by
AI receptionist
Asked
Training program or a job?
Program
Phlebotomy
Timeline
Next start
Result
Booked Mon 10:30 AM
Illustration with sample data.
Our AI tells callers it's an AI assistant, never quotes tuition or promises jobs, pay or funding, and only says what your school has approved.
Each school signs off on its FAQ wording before anything goes live.
The phone rings when nobody can pick up.
Messages sit until Monday
Texts, web chats and Facebook and Instagram messages wait all weekend for a reply.
Job seekers tie up admissions
Callers looking for a job, not a training program, take up the same time as real students.
How the AI agents work
Ring admissions
First
No answer
AI picks up
Voicemail
Never
Staff first, then AI
Calls ring your team first. The AI only answers when nobody picks up, so no call hits voicemail.
Program length
Approved
Start dates
Approved
Tuition
Routed to admissions
Answers from your approved FAQ
The AI only says what your school has signed off on. No tuition quotes, no promises about jobs, pay or funding.
Are you looking for a training program, or a job?
A training program. Evenings if you have them.
"Training program or a job?"
One early question sorts students from job seekers, so admissions time goes to real students.
Program
Phlebotomy
Funding
Asked about WIOA
Timeline
Next start
Booked
Mon 10:30 AM
Qualifies and books
Program, funding or WIOA interest, location and timeline, then the admissions call goes on the calendar.
Summary
Created
Pipeline card
Booked
Asked for a person
Handed to admissions
Hands off to a person
If the caller asks for a person, they get one. Every conversation is logged with a summary and a pipeline card.
Text
Web chat
Facebook
Instagram
Your team replies
AI steps aside
Conversation AI for text, chat and social
Answers texts, web chat, Facebook and Instagram messages, rebooks no-shows, and steps aside the moment your team takes over.
Approved before it ever talks to a student
1
Build
We write the FAQ from your programs and policies, and set up call routing and booking.
2
Approve
Your school reviews and signs off on every answer the AI is allowed to give.
3
Test
Calls, texts and chats are tested in our demo account before going live.
4
Manage daily
We review conversations, update the FAQ when programs or start dates change, and flag anything that needs your team.
What we improve
Answer rate
Every call answered, day or night.
After-hours bookings
Evenings and weekends stop being dead time.
Admissions time
Job seekers filtered out early.
Response time
Texts, chats and DMs answered in minutes, not days.
AI agent questions
Does the AI tell people it's an AI?
Yes. Our AI tells callers it's an AI assistant, never quotes tuition or promises jobs, pay or funding, and only says what your school has approved.
What if a caller wants to talk to a person?
The AI hands them to a person on request, and logs the conversation with a summary for your team.
Can it tell students they qualify for funding?
No. It can ask about funding and note WIOA interest, but eligibility questions go to your admissions team.
Let's fill your next start date.
Tell us when your phones go unanswered today. We'll show you how the AI agents would cover it and what your team would approve first.
Book a strategy call