Inquiries wait hours for a call back
By the time someone calls, the student has already talked to another school.
Getting the booking is only half the job.
An admissions system that texts every inquiry within seconds, keeps every lead moving and gets booked students to show up. Built on HighLevel.
Admissions pipeline
Dana R.
Texted in 6 sec
Luis P.
Missed call, texted back
Keisha W.
Booked Thu 2:00 PM
Tom B.
No-show, rebooked Fri
Ana M.
Applied
New
Contacted
Booked
Attended
Applied
Enrolled
Start
Illustration with sample data.
Where admissions loses students
Missed calls go nowhere
A missed call with no follow-up is a lead you paid for and never spoke to.
No-shows are never rebooked
Without reminders and a rebooking step, a no-show quietly becomes a lost student.
What we build into your admissions system
Inquiry
9:42:03 PM
Text sent
9:42:09 PM
Email sent
9:42:10 PM
Speed to lead
Every inquiry gets a text and an email within seconds, day or night.
Sorry we missed your call! This is [School] admissions. What program are you interested in?
Missed-call text-back
Miss a call and the caller gets a text right away, so the conversation keeps going.
New
Contacted
Booked
Attended
Applied
Enrolled
Start
Pipelines to the start date
Every student's stage in one place, from first inquiry to first day of class.
24h reminder
Sent
1h reminder
Sent
Missed
Rebook text sent
No-show playbook
Reminders 24 hours and 1 hour before. If they miss, an automatic rebooking text goes out.
Follow-up
Text and email
Stops when
Booked, replied or opted out
Smart follow-up
Follow-up keeps going until the student books, replies or opts out. Then it stops.
Booked
By source, by week
Showed
By source, by week
Enrolled
By source, by week
Reporting
Booked, showed, applied and enrolled counts, by source and by week.
A2P 10DLC texting compliance
Your texting number gets registered with US carriers so messages get delivered and stay compliant. We handle the registration as part of the build.
Brand
Registered
Campaign
Approved
Opt-out
Reply STOP
Build, test, launch, then manage daily
1
Build
Pipelines, automations, templates and reporting set up around your programs and admissions team.
2
Test
Built in our demo account first. Every text, email, reminder and stage change is tested.
3
Launch
Moved into your account and connected to your ads, landing pages and phone numbers.
4
Manage daily
We watch speed to lead, show rates and stuck leads every day, and fix what's slipping.
What we improve
Speed to lead
Seconds, not hours.
Show rate
Reminders and automatic rebooking.
Follow-up coverage
No inquiry left without a next step.
Pipeline visibility
Every student's stage, in one place.
Admissions system questions
What is A2P 10DLC, and do we need it?
It's the registration US carriers require for business texting from local phone numbers. Without it, texts get filtered or blocked. We handle the registration as part of the build.
Let's fill your next start date.
Tell us how your admissions team works today. We'll show you where students are slipping through and what we'd fix first.
Book a strategy call